Apex Physicians Office Lab (POL) LIS

Apex POL Laboratory Information System

The Apex LIS application automates management of local testing for all popular lab equipment. The application is designed for use in a physician's office lab and is delivered preconfigured for your devices on a Windows 7 Professional workstation up to 8 local lab devices can be connected to the Apex LIS.

The Apex POL LIS can be connected to your Electronic Health Record (EHR) or Practice Management (PM) application with the optional HL7 Patient Demographics, Orders and/or Results modules.

A robust suite of regulatory compliance tools are included that automate the process of collecting, managing and reporting lab compliance.

The Apex LIS provides the user with an extensive set of configuration options that allow the user to configure the application to match the needs of their lab and practice.

Practice Management

The LIS allows you to manage all of your practice information.

Orders

The Apex LIS provides the ability to enter lab requests using your choice from multiple entry modules designed to be easy to use and fit the workflow in your lab.

The Apex LIS can also automatically accept orders from your Electronic Health Record (EHR) application using the international HL7 standard. When HL7 orders are deployed there is no operator action required to create test requests and specimen labels may be automatically produced in the correct quantity for each panel. The application supports the creation of both lab appointments as well as “Standing Orders” for both local and ref lab testing.

Specimen Management

When specimens are provided by client the Reference Lab Manager will automatically print barcoded specimen labels at client location. Specimen labels are automatically created regardless of which order origination method the client chooses.

Specimens created locally or received from client are logged into specimen storage by using a barcode scanner to scan the specimen barcode and the storage location barcode. When test is ready to be performed the Lab Request Status screen identifies the location of the specimen. The specimen is removed from storage by using a barcode scanner to scan specimen and location barcodes.

Processing Results

Processing results can be configured to automatically deliver results to your EHR or you can specify (by device) that manual approval of results by lab tech is required prior to releasing print or EHR.

The Apex LIS includes the ability to configure all of your “Quick Tests” (e.g. flu, strep,…) for rapid entry which then delivers results to your EHR.

Reporting Results

The Apex LIS generates a full size report (8 1/2 by 11 inch) with your logo at the top and patient information. Lab results are neatly displayed on the report.

A master copy of the results can be automatically saved as an Adobe Acrobat PDF file on the Apex LIS workstation (or your server) and are instantly accessible when needed for re-print, fax or e-mail.

Lab results can be:

  • Printed as prelim or final
  • Printed to specific printers and paper tray
  • Delivered via secure email or fax
  • Created as PDF or spreadsheet
  • Web access with optional web portal

QC Management

Lab devices performing diagnostic testing are required to comply with quality control (QC) rules that specify periodic testing of the device to ensure that it is accurately measuring and reporting test observation results.

The Apex LIS application has an extensive set of automated tools to assist in performing, assessing and reporting on required QC testing.

Apex LIS applications are delivered with required QC testing for each device to be connected already loaded into the LIS database. The applications provide lab management tools for adding Westgard Rules processing, production of required QC reports (including Levey-Jennings). The Apex LIS automatically identifies QC results as control results and stores in the QC database subsystem for later evaluation and reporting.

Data Mining

All lab results are also saved as data to facilitate analysis and comparison. The Apex Data Mining subsystem allows you to easily assess trends at either the patient or group level.

At the patient level the Data Mining subsystem is able to produce comparative results reports as well as graphs of analyte observation values.

At the group level the user is able to enter a search criteria against the entire patient population and retrieve all matching results sets. Search filters may include: sex, age and date range for observations.

Analyte filtering provides a complete set of Boolean filtering operators including: <, >, =, outside and inside ranges.

The matching data may then be exported to an Excel spreadsheet.

Web Portal

The Apex Web Portal provides users of the Apex LIS with the ability to support the remote entry of lab orders and the ability to retrieve lab results.

The Web Portal is hosted on an Apex secure server to ensure HIPAA compliance and relieve the user of the need to host and manage the application. The Web Portal communicates with the user's Apex LIS database thru HL7 messages. Users with existing websites will provide a link from one of their website pages to the Web Portal. The Web Portal is configurable to assume the "look and feel” of the user's existing website. The entry point to both versions of the Web Portal is the Login Page. To gain access to the Web Portal functions required a valid User ID and password.